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Working with customers in Microsoft Dynamics CRM:

Entity:
Entities are used to model and manage business data and has a set of attributes and each attribute represents a data item of a particular type.

Microsoft Dynamics CRM 2011 and Microsoft Dynamics CRM Online, the account and contact entities are essential for identifying and managing customers, selling products and services, and providing superior service to the customers. 
A customer address entity is used to store address and shipping information for a customer.The account entity is one of the entities in Microsoft Dynamics CRM to which most other entities are attached or parented. In Microsoft Dynamics CRM, an account represents a company with which the business unit has a relationship. Information that is included in an account is all relevant contact information, company information, category, relationship type, and address information.

1.Account :

The account entity can be a parent to almost any other entity. This includes another account.
  • An account can be a stand-alone entity.

  • An account can have only one account as its parent.

  • Accounts can have multiple child accounts and child contacts.

    Account management is one of the important concepts of business-to-business customer relationship management (CRM) because an organization wants to see all the activities they have with another company. It is at the account level that all these activities come together.
In Microsoft Dynamics CRM, a contact represents a person, usually an individual, with whom a business unit has a relationship, such as a customer, a supplier, or a colleague. The contact entity is one of the entities in Microsoft Dynamics CRM to which most other entities are attached or parented. A contact can be a stand-alone entity. Included in this entity are professional, personal, and family information, and multiple addresses.
Both accounts and contacts are part of managing customers and are related to one another in the following ways:
2.Contacts:
  • A contact can be a parent to every other entity except accounts and contacts.

  • A contact can have only one account as its parent.

  • A contact can be marked as the primary contact person for an account by using the Update method.

The contact entity stores all information about a person such as an email address, street address, telephone numbers, and other related information, such as the birthday or anniversary date. Depending on the type of customers a business unit has, it needs either only contacts, or contacts and accounts, to give a full view of its customers.
The basic operations that you can perform on a contact include Create, Read, Update, and Delete.
Linking entities such as activities and notes to the contact entity enables the user to see all the communication the user has had with a customer, any actions the user has taken on behalf of the customer, and all information the user needs about the customer.
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