Sending an Email to a Distribution List in Power Automate

Sending an Email to a Distribution List in Power Automate

Power Automate provides a simple way to automate email notifications across an organization. Instead of sending emails individually to multiple users, organizations often use Distribution Lists to communicate with groups of employees, departments, or project teams.

By combining Outlook and Power Automate, you can automatically send emails to a Distribution List whenever a business event occurs, ensuring timely communication and reducing manual effort.

Business Scenario

Suppose a new customer request is submitted through a Power App. Instead of notifying individual employees, you want to send a single email to a Sales Distribution Group so that all team members receive the notification.

Why Use Distribution Lists?

Step 1: Create a Flow

  1. Open Power Automate.
  2. Create an Automated Cloud Flow.
  3. Select an appropriate trigger.

Step 2: Add Send an Email (V2) 

Action:

Send an Email (V2)

Step 3: Configure Distribution List Address 

To:

sales@company.com

Replace the email address with your Office 365 Distribution List address.

Step 4: Configure Email Details 

Subject:

New Customer Request Received

Body:

A new customer request has been submitted.
Please review the details.

Flow Structure 

Trigger

↓

Send Email (V2)

↓

Distribution List
Important: Ensure the Distribution List allows emails from the account used by the Power Automate connection. Some distribution groups restrict external or automated senders.

Common Use Cases

Benefits

Key Takeaways