CORE COMPONENTS OVERVIEW GUIDE
Core Components Core components are the foundation of every solution. They provide essential functionality, ensure stability, and promote consistency across environments. Leveraging core components improves reliability, supports scalability, and simplifies future customizations. Note: Using core components ensures consistency, reliability, and long-term sustainability of solutions.
Inventory Components Inventory components streamline stock management by ensuring product availability, reducing losses, and improving efficiency. They also provide scalability and a solid base for custom enhancements.
Tenant Objects Tenant objects represent logical containers and resources within Microsoft Power Platform. They define how apps, data, and governance are structured.
Key Elements: → Users & Groups: Access control and collaboration. → Environments: Workspaces containing apps, flows, and data. → Dataverse Instances: Secure data storage. → Apps & Flows: Business solutions created by makers. → Policies: Governance rules (e.g., DLP). → Licenses & Subscriptions: Define available features.
Users Users are categorized for governance and access tracking.
Types of Users: → Connection Reference Identity → Environment Security Role Permission → Maker → Power Platform User → Power Platform User Role
Special User Categories: → Copilot Studio Users: Includes bot details, ownership, usage, and orphaned status. → Desktop Flow Users / RPA Sessions: Track desktop flows and robotic automation sessions.
- Inventory Management Features
- → Stock Tracking – Real-time monitoring of items.
- → Order Management – Manage purchase/sales cycles.
- → Warehouse Control – Organize multiple storage locations.
- → Reporting & Analytics – Forecasts and turnover insights.
- → Automation & Alerts – Notifications and reordering.
Solution Management Enables structured maintenance and scaling of apps/flows. Highlights: → Packaging → Version Control → Import/Export → Dependency Management → Customization → Updates → Governance & Security
Security Roles Security roles define permissions and access levels. Key Points: → Role-Based Access → Environment-Level Control → Data Protection & Compliance
Flows
| Flow Type | Trigger | Features | Best Use Case |
|---|---|---|---|
| Automated | Event-driven | 600+ connectors | Alerts, sync |
| Instant | Manual trigger | Fast execution | Approvals, quick actions |
| Scheduled | Time-based | Automates routines | Reports, cleanup |
| BPF | Stage workflow | Guided steps | Sales, onboarding |
| Desktop Flow | RPA | Automates legacy apps | Data entry |
| Approval | Approval requests | Built-in workflow | Leave, validation |
| Child Flow | Called by another flow | Modular | Complex processes |
| AI Builder | AI-driven | ML integration | Invoice, sentiment |
Apps Apps are digital solutions that connect users with business data, enabling interaction, reporting, and process execution.
CoE Setup & Upgrade Wizard Guides administrators in deploying, configuring, and updating CoE solutions. It reduces errors, ensures proper dependencies, and accelerates adoption.
CoE Admin Command Center Key Capabilities: → Centralized dashboard → User & maker activity insights → Adoption/usage tracking → DLP policy enforcement → App/flow inventories → Error/alert monitoring → Environment/tenant configuration → Microsoft Graph integration → Analytical reporting
DLP Impact Analysis Analyzes the effect of DLP policies on apps/flows, identifying risks and ensuring compliance.
Manage Permissions Ensures correct user and role assignments, preventing unauthorized access while maintaining compliance.
Power Platform Admin View Provides a holistic view of platform usage: → Environment summaries → App/Flow inventories → User activity → Compliance monitoring → Notifications → Resource usage → Integration tracking
Power BI Dashboard Centralized visualization of key adoption, usage, and operational metrics. Supports interactive filters and multi-source integration.
Environment Request Tables
| Table | Purpose | Key Fields |
|---|---|---|
| Environment Request | Stores requests | Request ID, Requester, Type, Status |
| Request Approvals | Tracks approvals | Approval ID, Approver, Decision |
| Request History/Audit | Logs changes | Request ID, Action, Updated On |
| Environment Details | Configurations | Name, Region, Admin |
| Owners/Contacts | Assigned users | User ID, Name, Email |
| Notifications | Request alerts | Notification ID, Recipient, Status |
| Capacity/Quota | Monitors usage | Environment ID, Capacity, Storage |
CoE Admin Environment Request Allows admins to approve, reject, and monitor environment requests. Supports compliance, tracking, and notifications.
CoE Maker Command Center Provides makers with adoption insights, usage trends, and collaboration features. Ensures alignment with governance standards.
Other Core Components & Tables → Track apps, flows, user activities, and policy compliance. → Store metadata and reference data to support operations.
Other Flows
| Flow Name | Type | Trigger | Purpose |
|---|---|---|---|
| Add-ons Alerts | Scheduled | Daily | Monitor add-on usage |
| Capacity Alerts | Scheduled | Daily | Notify on storage/capacity |
| Welcome Email v3 | Automated | New Maker | Onboard new makers |
| App Catalog Request | Instant | User request | Approve app access |
Other Apps Complementary apps to extend governance and provide adoption insights.
User Benefits: → Dashboards → Reports → Automation → Compliance tracking → Approvals
Additional Resources Training: Helps teams adopt Power Platform effectively. Certification: Validates expertise in governance and app/flow management.